Admission Procedure for non-EU/non-EEA citizens

On this page citizens from non-EU countries as well as non-EEA countries will learn how to apply for a programme at UCN

Applications for September

You can apply for admission from 1 February.

How do I apply?

1) Apply via

It is mandatory for all applicants to apply through the system known as the KOT system at Here applicants will find a complete guide to the application portal.

Click here for how to apply at is the national application system in Denmark.

2) Upload your signature page before March 15

Applicants must print the signatue page, sign it by hand and upload it on It is very important that you do so as UCN cannot retrieve your application before we have received your signed signature page or pages. If we cannot retrieve your application(s), we will not be able to evaluate it and therefore, your application will be rejected.

If you apply for more than one programme at UCN, please note that you must send a signature page for each programme that you apply for.

Please note that deadline for sending the signature page(s) is 15 March at 12 (noon) – CET.
Should I pay an application fee?

If you are a non-EU/EEA student and need a study residence permit (study visa) in order to study at UCN, an application fee of EUR 100 applies. If you do not pay the fee, your application will not be processed.

Please visit the UCN webshop in order to make the payment.

The webshop will be active from 1 February, and the deadline for payment of the application fee is 15 March.

It is the applicant’s responsibility to make sure that the amount has been received at UCN before the deadline.

Please send the payment receipt to


If you are accepted for studies at UCN, we will deduct the application fee from the tuition fee for the 1st semester.

If you are not accepted, the application fee will not be reimbursed.

If UCN receives the application fee payment after the payment deadline, the application will not be processed and the fee will not be reimbursed.

Students applying through a UCN partner institution

If you are a non-EU/EEA student and are applying for a studies at UCN through a UCN partner institution, you do not have to pay an application fee. In this case you should send an email to informing us which partner institution you are applying through.

What should I upload?

Mandatory documents

  1. A copy of your passport or ID card
  2. Final Diploma and transcript of records, i.e. your grades from the last 3 years of upper secondary education. If you do not have the Final Diploma yet, please attach the grades from the last 3 years. All translated into English by an authorized translator
  3. Verification form (PDF) - Applicants must verify subjects and hours of instruction for the final 3 years of upper secondary education
  4. English test
  5. Motivation letter – stating why you want to go to Denmark, why you chose Aalborg/UCN and why you chose the specific programme you are applying for
  6. Power of attorney  – This document has to be filled in if you apply through one of the international agents with whom UCN collaborate with. This is due to the GDPR (General Data Protection Regulation).

Optional documents

  1. Contracts or/and recommendations of work experience, competitions, sport activities etc. All translated into English
  2. Recommendations from your teachers (translated into English)

Please upload the documents to with your application.

Original documents

Please note that you must possess originals of all uploaded documents and that you must be able to present these originals to the International office at UCN on the first day of your studies.

What should I upload? (International Baccalaureate (IB) from Ib World Schools)

Mandatory documents

  1. IB Diploma and IB Diploma Programme (DP) Results, IB Diploma Programme (DP) Course Results or IB Certificate. If you earn your IB Diploma this year; please attach your predicted grade/ transcript of grades.

    Important if you earn your IB-Diploma this year

    You must inform your IB-coordinator to register you at IBNETs “result service” if you earn your IB diploma in the year of application. This is to ensure that UCN has access to your IB-diploma online.

    If you are completing a retake in the year of application, you will also need to inform your IB-coordinator to register you at IBNETs “result service”. Furthermore, you must upload your original diploma programme course results to your application on and inform us in your application that you will be completing a retake. 
  2. Motivation letter – stating why you want to go to Denmark, why you chose Aalborg/UCN and why you chose the specific programme you are applying for.
  3.  A copy of your passport or ID card

Please upload the documents to with your application.

What is the application deadline?

Deadline for applicants with an international educational background: 22 March at 12 (noon) CET. 

Please note that you have to upload all the required documents on 22 March at 12 (noon) CET.

How do I get a student visa?

After you get admitted to a programme and pay the tuition fees for the first semester, UCN will begin the student visa procedures.

Please note that the processing time at the Danish Agency for International Recruitment and Integration is 2 months.

Read more about student permits.

When will I know if I am admitted?

All non-EU applicants who need a student residence permit in order to study in Denmark will receive admission response by June 1st.



The tuition for the 2-year full-time AP Degree programme in Service, Hospitality and Tourism Management.

When paying your tuition you need to know the bank details for UCN. Learn how to pay tuition.

What is UCN’s refund policy?


If the student does not obtain a student visa/study residence permit, the tuition fee will be refunded in full.

If the student informs UCN in writing that he/she wants to cancel his/her admission before 1 September, the tuition fee will be refunded, however, an administrative fee of 300 EUR applies, meaning that 300 EUR will be deducted from the tuition fee.

If the student wishes to withdraw from his/her studies up to one month after study start, only 80% of the tuition fee will be refunded.

If the student wishes to terminate his/her studies later than one month after study start, the student will not be eligible for a refund.

Please send an email to if you have any refund policy questions.


Magdalena Atanasova Mincheva
International Consultant

+45 72 69 13 52

Non-EU / non-EEA citizens